Department Safety and Accident Prevention Program Hazard Communication Program
Table of Contents
Department Safety and Health Policy
A. Department Personnel
1. Department Chair
D. Safety Committee
E. Safety Committee Representatives
F. Safety Committee Chair
Organization and Communication
B. Safety Committee
C. Safety Bulletin Boards
Safety and Accident Prevention Program Elements
A. Safety Orientation and Training for New Employees
B. First Aid Training
C. Accident Reporting and Investigation
D. Proper Actions in the Event of Emergency
F. General Safety Rules and Guidelines
Hazard Communication Program
A. Container labeling
B. Material Safety Data Sheets (MSDS)
C. Employee Training and Information
D. List of Hazardous Chemicals
E. Hazardous Non-Routine Tasks
F. Informing Contractors
ENFORCEMENT is not the answer to safety problems–EDUCATION and AWARENESS are the keys that make the difference.
January 1983 Revised January 1985, 1986, June 1995, January 1998
Department Of Horticulture And Landscape Architecture Safety And Health Policy
The Department of Horticulture and Landscape Architecture believes that every employee has the right to derive personal and professional satisfaction from his/her job. The prevention of occupational injuries and illnesses is vital to this belief and shall be emphasized at all times.
The department will establish and require a safety and accident prevention program that emphasizes the integration of safety and health measures into each position description. This will be accomplished through the cooperative efforts of administration, faculty, classified staff, graduate students, and other employees.
Safety orientation and awareness programs for new and transferred employees, timely and appropriate training, an employer/employee safety committee, an active self-inspection program, proper work procedures, work place installations in compliance with current regulations and guidelines, and personal protective equipment will be some of the measures utilized to reduce work hazards and unsafe conditions.
By accepting mutual responsibility for safety, we will all contribute to the well-being of personnel, students, visitors, and subsequently the department and university.
It is the policy of this department to maintain an effective safety and accident prevention program. The intent of the program is to prevent accidents and injuries rather than reacting after they occur. The Department of Horticulture and Landscape Architecture will endeavor to maintain the environment and work areas as places free from recognized hazards that could cause serious injury to employees. The WISHA General Standards (WAC 296-62) as administered by the Department of Labor and Industries of the State of Washington, the safety and security regulations of WSU Business Policies and Procedures Manual (Chapter 50), as well as the special measures for safety which directly apply to our type of operation, will be complied with for the benefit of all employees in the department.
The most important departmental safety regulations and rules are those that deal directly with personal safety on the job. There is no place in the department for employees who will not follow safe practices and work safely, and who by unsafe actions endanger themselves, as well as their fellow employees. Each employee will be expected to follow the established rules and safe practices that pertain to his/her working environment.
While the information contained herein is to serve as a guide, it must be emphasized that each employee is ultimately responsible for his/her personal safety. Each employee will be responsible to the Department Safety Committee, Department Chair, University Safety Officers, and Department of Labor and Industries Compliance Officers to defend his/her actions.
A. Department Personnel. All departmental personnel are responsible for safety, accident prevention, and risk management. Every effort should be made to conduct department business in a manner which minimizes risk to the individual, other personnel, campus visitors, and WSU property. Personnel are responsible for using proper safety devices and protective equipment as required by the supervisor and/or job situation (WAC 296-24-025).
All personnel are responsible for reporting on-the-job hazards, exposures, accidents, and accidental injuries, regardless of severity, to their supervisor (WAC 296-24-025). When an employee cannot gain satisfactory resolution of a safety issue from the supervisor or department, he/she may report the issue directly to the WSU Safety Office. Hazardous conditions observed in areas outside the Department of Horticulture and Landscape Architecture can be reported directly to the WSU Safety Office or via our Department Safety Committee.
B. Employer. The Safety of a group of people brought together in daily work cannot be considered the responsibility of any one individual. Safety and accident prevention must be a joint responsibility of all personnel. Nevertheless, the employer will have the responsibility to provide a safe and healthful working environment, establish an accident prevention program, provide occupational safety and health training to improve the skill and competency of all employees, report and investigate serious accidents and maintain records of injuries or illnesses.
1. The Department Chair bears overall authority and responsibility in the Department of Horticulture and Landscape Architecture for ensuring that the provisions of this safety program are enacted and observed. The Chair is responsible to implement and maintain those aspects of the Washington Industrial Safety and Health Act (WISHA) regulations that are designated as management responsibilities, and to implement and maintain University regulations regarding safety and accident prevention as set forth in Chapter 50 of the WSU Business Policies and Procedures Manual.
2. Supervisors are responsible to implement and maintain the provisions of the departmental safety and accident prevention program. This applies to the overall departmental environment, as well as their specific work group and work place. Supervisors will maintain open communication with their employees and with safety committee members to ensure that safety problems are satisfactorily resolved. Supervisors will monitor work and safety conditions in their work place to ensure compliance with regulations and safe practices.
C. Employees are required to conform with regulations as set forth in the WISHA guidelines (WAC 296-24 and WAC 296-62) and the WSU Business Policies and Procedures Manual which include, but are not necessarily limited to:
1. Employees shall study and observe all safe practices related to their work.
2. Employees shall offer safety suggestions to contribute to a safer work environment.
3. Employees shall apply the principles of safety and accident prevention in their daily work and shall use proper safety devices and protective equipment as required by their employers or employment.
4. Employees are required to report to their immediate supervisor each industrial injury or occupational illness, regardless of the degree of severity.
In addition, each employee has the following responsibilities:
1. Cooperate to eliminate accidents.
2. Anticipate all possible hazards of each job and implement necessary safety measures before starting work.
3. Be alert for and report unsafe conditions or practices.
4. Maintain in good condition all personal protective equipment.
5. Refrain from wearing torn or loose clothing around machinery and equipment.
6. Maintain physical fitness to be alert at all times and execute his/her job safely.
Frequently the person who is the direct cause of an accident does not receive the injury. An employee’s responsibility, therefore, includes providing for the safety of fellow employees. If personnel expect a safe work place, EVERYONE must help by direct participation in the support of the safety and accident prevention program effort.
D. Safety Committee The Department Safety Committee responsibilities shall include but not be limited to the following:
1. To study safety and health issues raised by department employees or administrators and to recommend solutions to these issues.
2. To advise employees and administrators of rights, responsibilities, and regulations under university, state, and federal law.
3. To assist in the detection and elimination of unsafe conditions and work procedures.
4. To review accident and investigation reports to ensure that proper action is taken to prevent future, related accidents.
E. Safety Committee Representatives will represent the safety concerns of employees to the Department, College, and University. The safety committee representatives affirm their mutual interest in working constantly for the elimination of accidents and hazardous situations.
F. Safety Committee Chair is responsible to coordinate the activities of the Department Safety Committee in accordance with all guidelines. The Safety Chair or another member of the Safety Committee will represent the Department to the College of Agriculture and Home Economics Safety Committee.
Organization And Communication
A. General. The primary purpose of the Department Safety and Accident Prevention Program is to reduce the chance of injury or illness through communication about safety hazards. To this end, the Supervisor, Department Chair, and Department Safety Committee will respond to all safety issues raised by department personnel. The response will consist of a decision, a statement of policy, or the dissemination of clarifying information. If employees are not satisfied with the response and believe that a condition or activity represents a continuing threat to safety or health, they may appeal to the WSU safety office or the Department of Labor and Industries.
B. Safety Committee. The Department Safety Committee is composed of representatives who are elected to represent six groups within the department:
3. Graduate Students
The Committee will serve a one-year term and will be elected each September by their respective groups. The Department Chair shall appoint the faculty representatives. A Safety Chair will be elected by majority vote from and by the Safety Committee.
The Committee will meet as necessary and will keep minutes of each meeting. The minutes will show the date, time, and location of the meeting, the members present, topics discussed, announcements, and other business; the minutes will be kept on file for a minimum of one year.
A copy of the minutes will be distributed to the Department Chair, Committee members, College of Agriculture and Home Economics Safety Chair, WSU Safety Office and will be posted on the department safety bulletin board.
The principal functions of the Department Safety Committee include:
1. Establish procedures for handling suggestions and recommendations of the Committee.
2. Provide safety orientation and awareness training to all new employees and monitor the need for first-aid training of employees.
3. Investigate accidents and recommend means to prevent their recurrence.
4. Distribute regular self-inspection forms to identify unsafe conditions.
5. Solicit educational self-help inspections from the WSU Safety Division and Department of Labor and Industries Education Division.
6. Review accident records and evaluate the progress of loss prevention efforts.
7. Review safety suggestions presented by employees and provide for appropriate follow-up action.
8. Discuss safety problems, accidents and illnesses, unsafe conditions and practices, near-misses, etc., and recommend solutions.
9. Promote and publicize safety program awareness, first-aid training, and health programs for all employees. Frequently update the safety bulletin board and posters.
C. Safety Bulletin Board. The department will maintain a safety bulletin board near the Main Office. WISHA notices, information pertaining to general safety, university and college accident reports and minutes of Safety Committee meeting will be posted. Employees are reminded to review the board periodically for current information.
Safety And Accident Prevention Program Elements
A. Safety Orientation and Training Program for New Employees. Formal safety orientation and awareness training shall be presented to all new and reassigned employees. The objective of this orientation is to help clarify employee attitudes toward safe work habits and concern for safety in general and to help him/her understand why personal safety is important. Furthermore, this orientation should increase the awareness of accident causal factors, demonstrate department concern for the individual worker, promote the awareness and acceptance of safety rules, guidelines and regulations, present accident prevention as a positive aspect of all activities, and increase the level of communications and flow of information that pertains to accident prevention.
Because of the size and complexity of functions and hazards in the Department of Horticulture and Landscape Architecture, safety orientation and training of new employees will be performed at two levels: the general, department level by the Department Safety Chair or representative, and the specific work area/job assignment by the immediate supervisor. This orientation should include, but need not be limited to:
1. A description and explanation of the department’s total safety program.
2. How and when to report injuries.
3. Instruction as to the location of first-aid facilities and equipment.
4. How to report unsafe conditions and practices.
5. The use and care of required personal protective equipment.
6. The proper actions to take in event of emergencies including the routes of exiting from areas during emergencies.
7. The identification of hazardous gases, chemicals or materials along with instructions on the safe use and emergency action following accidental exposure (WAC 296-24-040).
Each new employee and their supervisor will be asked to sign a SAFETY TRAINING AND ORIENTATION CERTIFICATION acknowledging mutual responsibility for the completed orientation (Attachment A). The original copy of this certificate will be given to the employee with copies placed in the Main Office personnel file, the Main Office training certification file, and the Department Safety Chair’s safety awareness file.
B. First-Aid Training. State of Washington policy requires the presence of personnel trained in first-aid procedures at or near those places where employees are working to assure that all employees can be afforded quick and effective first-aid attention in the event that an injury occurs (WAC 296-24-060). The basic work units of the department and those persons holding a valid first-aid card have been identified. This information is posted on the safety bulletin board and in the Department Mail Room. The Safety Committee maintains a file of employees with valid first-aid training and updates this list yearly in September to identify and correct areas within the department that do not have at least one trained employee. In case of limited enrollment in University- sponsored first-aid classes, priority will be given to permanent faculty and staff, followed by graduate students, post docs, visiting professors and timeslip employees.
C. Accident Reporting and Investigation. ALL ACCIDENTS, no matter how minor, shall be reported PROMPTLY to the immediate supervisor for evaluation/investigation (WSU Business Policies and Procedures Manual 50.07). ALL accidents are to be reported to the Departmental Administrative Services Manager for completion of the Accidental Injury and Occupational Illness Report (this must be submitted to the WSU Retirement and Insurance Office within 24 hours). Other required reporting functions are accomplished by the WSU Safety Office and the Retirement and Insurance Office. It is to the employee’s advantage, under provisions of the Industrial Insurance Law, to cooperate in this reporting requirement to ensure compensation. Moreover, the information obtained from the investigation of the accident can be useful in developing procedures to eliminate the same type of accident in the future.
D. Proper Actions in the Event of Emergency. All personnel must be aware of the proper actions to take in the event of an emergency such as fire, exposure to hazardous or toxic materials, bomb threats, and other life-threatening situations. An introduction to general guidelines will be presented in the new employee orientation session. In addition, every employee should be aware of the location of emergency equipment and facilities such as fire extinguisher, first-aid kits, emergency showers, and eye washes, should know how to exit the work area and/or building, and also should know the emergency telephone number 911. Specific procedures in the event of a fire are outlined in Attachment B, which is also posted in all work areas.
E. Inspection. A regularly planned inspection is the best way to detect and control potential hazards. Self-inspections will be made by members of the Department Safety Committee or by each principal investigator (or a designee) at least once during the year (see attachment C). Some of these inspections will be accomplished in cooperation with the WSU safety Division. Educational self-help inspections may be solicited as needed from the Department of Labor and Industries Education Division, particularly in the event of concerns and questions requiring an authoritative judgement. The department will cooperate in all regular safety inspections conducted by WSU and the Department of Labor and Industries Regulatory Division. The results of these inspections shall be forwarded to the Department Chair, College and University Safety Officers, and to the work area supervisors for proper commendation or corrective action.
F. General Safety Rules and Guidelines Supervisors are advised to make a list of ha list of emergency telephone numbers, fire extinguisher, first-aid kit, and eye wash and shower unit.
2. Electrical: Extension cords shall not be used as a substitute for permanent wiring. If necessary, extension cords shall be 3-wire/3 prong and no less then 16 gauge. Adaptor cubes shall not be used. All electrical hand tools and other equipment operated by an electric motor (except clocks) shall be properly grounded.
3. Coffee pots and water warmers shall be placed on a non-combustible surface, e.g. ceramic, tin, cement, etc.
4. Chemicals: All chemicals shall be labeled and dated upon receipt.
5. Handling and storage of flammable liquids and hazardous materials: The use and storage of such materials will be in accordance with the requirements for “office, educational, and institutional occupancies” of the National Fire Code, namely, “that quantities shall be limited to that required for operation for office equipment, maintenance, demonstration, treatment, and laboratory work.” All flammable liquids shall meet the following storage provisions:
a. Containers shall not exceed a capacity of one gallon, safety cans can be two gallons.
b. The maximum amount in any work area, outside of a storage cabinet, is 10 gallons, except in safety cans.
c. No more than 25 gallons shall be stored in safety cans outside of a storage cabinet or storage room.
d. No more than 60 gallons shall be stored in a storage cabinet.
e. Quantities in excess of the limitations above shall be stored in the Flammable Storage Room (adjacent to the Johnson Hall Pilot Plant entrance).
f. Five-gallon cans shall not be used in laboratories or other inside work areas.
Chemicals shall be compatible when stored together: e.g. solvents shall not be stored with oxidizers, reducers not stored with oxidizers, nitric acid not stored with acetic acid, acids and solvents not stored with any salts. Potentially explosive or pyrophoric chemicals shall be properly stored.
Clearly label carcinogens and suspected carcinogens and keep in a LOCKED cabinet
6. Disposal of hazardous, non-radioactive, chemical wastes (those which cannot be rendered safe and disposed through the sewage system): Such materials shall be disposed of in accordance with the guidelines and procedures as set forth in the WSU Business Policies and Procedures Manual, 50.78.1-.5.
7. Radioactive materials: All aspects of radioactive materials (including authorization for use, purchase, training, inventory, monitoring, safety, disposal, etc.) are handled by the WSU Radiation Safety Office as set forth in the WSU Business Policies and Procedures Manual 50.10.1-.4. Our department will adhere to the RSO procedures and safety policies.
8. General lab practices:
a. Solitary work after hours is not recommended because of the potential danger should an accident occur.
b. Use goggles or safety glasses and gloves when handling caustic materials, acids or other solvents. REMOVE gloves before leaving the lab, touching door knobs, etc.
c. Wear Protective clothing. No shorts or sandals in labs.
d. Do not taste anything in the lab. Do not eat in the lab. Do not eat or drink from lab glassware. Do not smoke in the lab.
e. Know where the eye washes, showers, and fire extinguisher are, and their backups. Check extinguisher periodically to make sure they are always correctly charged. Know location of first-aid kits and keep stocked at all times.
f. Know what all workers are doing and handling to avoid cross contamination and creation of possible hazardous combinations.
g. Make sure all chemical containers holding waste chemicals and other materials are properly labeled with contents, date, and hazard information.
h. Consult references before using any chemical for which you do not know the background information.,
i. Wash all emptied chemical containers three times and dispose of in trash cans with cap removed.
j. Clean up and put away chemicals after an experiment is completed. Do not have chemicals bottles exposed where they could be accidently broken. Do not allow benches to be in a cluttered condition.
k. Clean up spills and broken glass at once following appropriate procedures for the type of spill.
l. Use fume hoods as much as possible for reactive or volatile substances. Avoid breathing fumes. Maintain a list of all chemicals used in each hood and also any chemicals spilled.
m. Do not force glass tubing in stoppers. Lubricate the glass and protect your hands with a towel.
n. Use suction bulbs for pipetting. Do not pipette by mouth.
o. Make sure hose connections are good and replace tubing when needed.
p. Hypodermic syringes and needles should be disposed of by cutting off or covering the point so that it will not accidently stab someone. This can be done by covering with the original plastic container, taping over the needle with heavy tape, or by inserting needle into cardboard, sponge, or foam.
q. Handle dry ice with gloves. Be careful of skin burns. Do not use in small enclosed areas; suffocation can occur by replacement of O2 with CO2.
r. Autoclaves: Follow instructions very carefully to avoid serious steam burns. Use heat resistant, non-asbestos gloves and the proper containers. Non-autoclavable bottles may shatter upon cool down and spill the boiling contents on the handler.
s. Centrifuges: Lids to centrifuges must be left in the closed position during operation. This is especially imperative for those centrifuge models which do not have automatic self-locking lid devices.
9. General rules and safe practices: The majority of accidents result from neglect of safety precautions, unsafe acts, chance-taking, or short-cut methods. Without exception, all employees must be concerned with the following safe practices:
a. Obey all warning tags and signs.
b. Report all potential accident or hazardous situations to the supervisor.
c. Observe good housekeeping by maintaining the work area clean and orderly. Keep all aisles and exits clear of material. A clean and orderly work area is a safer place to work.
d. Use eye protection of an approved type when grinding, welding, cutting, and handling caustic or corrosive materials.
e. Keep traffic areas clear of cords, pipes, and so forth.
f. Do not use tools that are not grounded properly.
g. All safety devices must be used without exception. Make sure all guards are in place before starting any equipment. DO NOT remove or render ineffective any guard except for repair.
h. Do not reach into machinery while in operation.
i. Before using a ladder, be sure it is in good condition. Use a ladder–do not stand on a box or other object not designated for that purpose.
j. If you have to lift material that is heavy, get help. Serious injuries, such as hernias or back strain, may result if objects are lifted or moved incorrectly. Learn the safe way to lift and avoid back injury.
Remember these simple rules when lifting:
1. Keep your back straight.
2. Get down to the load by bending your knees.
3. Lift slowly, evenly, using your leg muscles instead of your back.
4. Keep the load close to your body.
5. Do not jerk, twist, or jump from any height while carrying a load.
6. Make sure you are in a secure position before attempting to lift or move objects.
10. Personal protection and safety: All personnel are required to accept responsibility for their own personal safety and that of their fellow workers. Personnel shall be instructed as to working conditions and type of protective equipment, clothing, and other necessary devices (goggles, face shields, gloves, etc). Protective equipment shall always be accessible, of appropriate and approved type for the work to be conducted, and in good working condition. No hazardous work should be conducted without the appropriate protective equipment and knowledge of how to use it. Clothing will be maintained in good condition at all times; worn or contaminated clothing shall be discarded and replaced immediately. Defective equipment shall be repaired or discarded and replaced. A supply of replacement elements, cartridges, lenses, etc., shall be maintained at all times.
11. Forklifts: Only authorized and properly trained employees will be permitted to operate forklifts and other mobile lifting equipment. These employees shall receive special training n is impaired by a high load.
e. Operate at a slower then ordinary speed on wet or slippery floors.
f. Do not exceed the forklift load limit.
g. When filling propane tanks, turn off motors and do not smoke.
12. Safe practices and hazard identification for farm equipment:
a. All trucks and motorized equipment must have fire extinguisher and seat belts. Farm equipment must be inspected periodically for worn, broken, or cracked parts and must be repaired or parts replaced at once.
b. Guards, shields, and protectors must be in place and operable on machinery with external moving and/or rotating parts.
c. Mowers and similar equipment must be turned off before mounting and dismounting.
d. Tractor operators must disengage the PTO (power take-off) before dismounting to clean or adjust any PTO-driven equipment such as flail mower, rotary mower, power sprayer, rotovator, etc.
e. When moving equipment and machinery over 8 feet wide on highways, they must have slow moving vehicle signs on back of the implement and there should be a lead car with a wide load sign and four-way flashers operating.
f. Proper lighting is essential in equipment storage areas to minimize injury from obstacles protruding from stored machinery. Equipment is to be stored in an organized manner so walk-ways can be maintained between equipment.
g. When running engines in the shop, or using a gas or electric welder, the in-shop exhaust system must be in operation to remove hazardous carbon monoxide.
a. Personnel applying pesticides will have a Washington Pesticide Applicators license as issued by the State Department of Agriculture and the license must be kept current.
b. Use of rubber gloves and suits and goggles or face shield is very important and necessary when working with most pesticides.
c. Read labels carefully for proper use, mixing, and disposal.
d. Empty containers must be triple rinsed then placed in a dumpster.
e. When applying pesticides, mix only the amount necessary for the particular job.
f. Any personnel with potential exposure to pesticides must complete Worker Protection Standards training unless also licensed to apply pesticides. This includes all students, staff and faculty using greenhouse facilities and conducting field research.
14. Smoking policy:
a. The Department of Horticulture and Landscape Architecture follows the WSU Safety Procedures and Policies Manual (section S70.12.1) which prohibits smoking in all university buildings and in any location where airflow carries smoke directly into a university work area.
b. Smoking in greenhouses or growth chamber rooms is not permitted.
c. Courtesy should be extended by both smokers and non-smokers in all situations.
Hazard Communication Program
Written and adopted April 1986
The following written Hazard Communication Program (HCP) has been established for the Department of Horticulture and Landscape Architecture to be in compliance with the WISHA occupational safety and health standard WAC 296-62-054. The intent of the HCP is for all employees to be informed about the hazardous materials in their place of work, to be trained to identify hazardous substances, to learn how to reduce a potentially hazardous exposure, and to learn the correct procedures if an accident exposure occurs.
This document is available for review in the department main office (Johnson 149), in the safety repository area in the department mail room (Johnson 152), or from any Safety Committee member.
A. Container Labeling. The faculty member, or assigned designee, in charge of supervising each laboratory and/or work area will have the responsibility of verifying that all containers received for use in the area (1) be clearly labeled as to contents, (2) carry the appropriate hazard warnings, and (3) identify the name and address of the manufacturer. This same person will ensure that all secondary containers are labeled with either an extra copy of the original manufacturer’s label or with the Central Stores generic label which provide the above hazard information, and will further ensure that labels on containers of hazardous chemicals are not removed or defaced. The Department Safely Committee and/or Department Safety Chair will review the department labeling system every year and update as required.
B. Material Safety Data Sheet (MSDS). The faculty member, or designee, will be responsible for obtaining the Material Safety Data Sheet (MSDS) for all hazardous compounds received for use in their area. These will be forwarded to the Department Safety Committee which will be responsible for maintaining the MSDS system in the department. Maintenance of these files includes yearly updating and indexing. A copy of this index will be sent to each principal investigator with a request that it be compared to their chemical inventory and all deficiencies be promptly reported.
Copies of MSDSs for all hazardous chemicals to which employees of this department may be exposed will be kept in the department central mail room (Johnson 152) on the Safety Repository shelf. Copies of MSDSs for all hazardous chemicals used specifically in the department greenhouses and Hort Farm will be maintained in those respective areas. MSDSs will be available for review by all employees at all times of the day. If MSDSs are not available for specific chemicals, immediately contact the Department Safety Chair.
All work areas will maintain a list of the hazardous chemicals in their specific area (see Section D.)
C. Employee Training and Information. The Department Safety Committee will be responsible for developing, implementing, and monitoring the employee training and information procedures of the HCP, which will be incorporated as a component of the department general safety awareness and accident prevention training for all employees. The immediate supervisor for all new employees will be responsible for providing the information and training specific to their work area.
Before starting work, each new employee will receive a general health and safety orientation and information on the Hazard Communication Standard, including, but not specifically limited to, the following:
1. The hazardous chemicals present in their work area;
2. The physical and health effects associated with these hazardous chemicals;
3. How to lessen or prevent exposure to these hazardous chemicals;
4. Methods and observation techniques to determine the presence or release of hazardous chemicals in their work area;
5. Recognition of overexposure symptoms as given on the appropriate MSDS;
6. Emergency procedures to follow if exposed to these chemicals;
7. Location and availability of the written HCP;
8. Location of the hazardous chemical list and MSDS file;
9. How to read labels and review MSDSs to obtain appropriate hazard information.
Each employee will sign a form certifying that they have received the safety orientation and hazard chemical training and that they understand the department policies on general safety, health, and the HCP (attachment A).
Prior to the introduction of any new chemical hazard into any work area within the Department of Horticulture and Landscape Architecture, each worker in that work area will be given information, in the same manner as outlined above, by the supervisor of that work area. The supervisor will be responsible for securing the MSDS(s) on the new chemicals(s) and presenting such to the Department Safety Committee.
The HCP will be a part of the department regular safety meetings as required by the Safety and Accident Prevention program. Notices will be posted on the safety bulletin board that provide information on the written HCP and location of the department MSDS file system.
D. List of Hazardous Chemicals. The hazardous chemicals used within the Department of Horticulture and Landscape Architecture will be specifically listed for, and prominently displayed in, each work area of the department.
Classes of hazardous materials which the lab/field worker may encounter are:
1. Laboratory chemicals and reagents.
2. Lab glassware cleaning compounds.
3. Cleaning chemicals–germicidal detergents and disinfectants, sanitizing and cleaning compounds.
5. Bulk fuels and lubricants, batteries, wet cells.
6. Herbicides, insecticides, fungicides, rodenticide.
7. Gases (compressed), lab gases, freon.
8. Pharmaceutical materials (drugs, cosmetics, toiletries, antiseptics, bacteriostatic substances).
9. First aid supplies–PVP wipes, sprays, iodine, mercurochromes.
10. Dry chemicals for fire extinguishers.
Classes of hazardous materials which the clerical/office employee may encounter are:
1. Copying equipment supplies–liquid and dry toner, developer.
2. Printing equipment supplies–ink, spirit fluid.
3. Photographic chemicals.
4. Correction fluid, stamp pad ink.
6. First aid supplies–PVP wipes, sprays, iodine, mercurochromes.
7. Cleaning chemicals (janitorial).
8. Dry chemicals for fire extinguisher.
Several types of hazardous materials are covered by regulations outside of this program. The manufacturers may supply MSDSs and these can be used for informing employees of hazards. Alternatively, requirements of the regulating agency may be used for training. Classes of these hazardous materials are:
1. Biological materials (covered by Biohazard Program).
2. Radioactive isotopes (covered by Radiation Safety Program).
3. Herbicides, insecticides, fungicides, rodenticides (covered by EPA Standards under FIFRA).
4. Pharmaceutical drugs, cosmetics, toiletries–antiseptics, bacteriostats (covered by FDA standards).
Further information on each hazardous chemical can be obtained from the Material Safety Data Sheets (MSDSs) located in the department mail room, Greenhouse 114, or Hort Farm room 103.
E. Hazardous Non-Routine Tasks. Periodically employees may be required to perform hazardous non-routine tasks such as dismantling research apparatus/experimental equipment, cleaning special glassware and /or equipment, disposal of contaminated greenhouse soil mixes and growing containers or handling of treated plant materials. Prior to starting such work, each affected employee will be given information by their supervisor about hazardous chemicals to which they may be exposed during such activity. This information will include: (1) specified chemical hazards, (2) protective/safety measures the employee, should take, (3) measures the department has taken to lessen the hazards, including ventilation, respiration, presence of another employee, and emergency procedures. It is departmental policy that no employee will begin work on any non-routine task which may present a hazardous situation without first receiving the appropriate briefing from the work area supervisor.
F. Informing Contractors. It is the responsibility of the department administrative Services Manager and Department Safety Chair to provide outside contractors with the following information if requested:
1. Department safety rules and policies.
2. List of hazardous chemicals to which they may be exposed while on the job site (department MSDS index).
3. Availability and location of the MSDSs for all hazardous chemicals on file and how to obtain a copy if desired.
The Administrative Manager and/or Safety Chair will also obtain and disseminate to department personnel any information concerning hazardous chemicals that the contractor may bring into the department’s work area(s).
Horticulture and Landscape Architecture Safety Committee
This committee meets February, May, August, November
Safety Committee Members
Lisa Knowles – firstname.lastname@example.org
Rick Knowles – email@example.com
Wayne Shull – firstname.lastname@example.org
Agenda for next meeting
Minutes from last meeting